Microsoft 365 – More than Just Email

Dec 21, 2020

If you have Microsoft 365 for business, we want to make sure you’re making the most of it. You’re already paying for the subscription so why not take advantage of a whole suite of integrated applications that can streamline your workflows?

Remote work has been a key driver for businesses to adapt the way they work and assess the systems they use. Along the way many have realised that these apps not only offer remote capabilities but also the opportunity to integrate apps and business processes. This allows them to better serve customers, streamline work, and improve employee productivity.

Four apps you’re paying for but missing out on

Microsoft SharePoint – SharePoint can seem overly complicated because it can offer so much. But it doesn’t need to be so scary. You can start small and use more functionality as needed or as you grow. Basically, it’s a platform that offers content management and collaboration. It helps with reducing duplicate files, gives you remote access (needed more than ever!) and allows you to work on the same document at the same time. Find out more about SharePoint here: https://ita.co.nz/sharepoint-shakedown

Microsoft Power Automate – Microsoft Power Automate allows you to automate workflows across applications. You can use it to connect email and instant message alerts, synchronise files between applications, copy files from one service to another, collect data from one app and store it in another, and much more. Templates are available to get you started. Efficiency is key for sustained success across businesses and Power Automate assists this by simplifying workflows with the automation of repetitive tasks.

Microsoft Forms – Forms allows you to create shareable surveys, quizzes, and polls in just minutes. You can then invite others to respond to it using almost any web browser or mobile device, see real-time results as they’re submitted, use built-in analytics to evaluate responses, and export results to Excel for analysis.

Microsoft Planner – A simple, visual, task management app that helps remove chaos from the team collaboration environment. You can create multiple task lists associated with different projects or set up daily to-do checklists.

Other apps to take advantage of…

Microsoft Teams – a chat-based workspace that integrates people, content, and tools into a single platform. Find out more about Teams here: Microsoft Teams: More than just video conferencing

Microsoft OneDrive – OneDrive is essentially an online folder system for file storage. Similar to SharePoint however SharePoint offers much more in the way of collaboration. You might use OneDrive to save your personal drafts and then move them to SharePoint when you’re ready for collaboration.

Microsoft Lists – Helps you track information, organise your work and easily share with others. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more.

Microsoft Stream  Your central destination for your business video content. It’s like an internal, secure YouTube for your business. This is the perfect place to keep things like training videos or marketing content for staff to easily access.

Microsoft Kaizala A secure mobile messaging and workflow app that can be deployed both internally and externally. Employees, customers, and vendors can all communicate and coordinate with each other in a secure environment. Phone number sign-in is available for external users.

Microsoft Sway –  Sway is a cloud only story-telling application similar to PowerPoint but provides more narrative options than a slide show.

Microsoft Whiteboard A digital version of the traditional whiteboard that allows collaboration and brainstorming with your team in an interactive and engaging manner.

Microsoft MyAnalytics –  Uses your data to provide insights into two of the key factors in your personal productivity: how you spend your time and who you spend it with. MyAnalytics takes a look at your everyday work patterns, finds areas that could benefit from your attention, and provides you with the tools to achieve more thoughtful use of your time.

Microsoft Power Apps –  If your business needs a specific app to do a specific job, this is what PowerApps can do. Using simplified development techniques and with the help of your IT expert, you can create sophisticated applications using features, procedures, and processes found in Microsoft 365.

If you want to find out more about how any of these Microsoft 365 applications can benefit your business, get in touch with your your local IT Alliance member listed below.

Want to hear more? Check out our blogs on:

Keywords: IT alliance, ITA, IT association, IT group, IT support, Nationwide IT, IT management, IT services, IT company, computer services, computer repair, managed service provider, managed services, managed IT services, IT solutions, business IT, IT companies in New Zealand, Microsoft 365, Office 365, Microsoft Office 365, Microsoft Stream, Microsoft Kaizala, Microsoft Power Automate, Microsoft Sharepoint, Microsoft Planner, Microsoft Teams, Microsoft Onedrive, Microsoft Forms

Learn about us.

How we can help with your IT.

Send us an email

You can get touch with Ruth our awesome dispatcher on:

[email protected]

Give us a ring

8am to 5pm Monday to Friday - Urgent calls use ext 713

04 297 1040

Visit our offices

We are always happy to meet in person. 

Unit 4, 46 Te Roto Drive, Paraparaumu