GTB IT Solutions

7 Benefits for Cloud Computing for Accountants

June 14th, 2021

The public cloud services market has grown dramatically, and, according to Gartner, migrating to the cloud is a top priority for a third of companies. Analysts predicted the market would reach $266 billion in 2020. With the help of IT experts, Accountants enjoy cloud computing, too. Here are the key advantages of available cloud services. 

Cloud computing can help Accountants: 

  • Improve productivity 

  • Empower employee 

  • Optimize operations 

  • Reduce operating costs 

  • Backup better 

  • Scale effectively 

  • Add security 

Let’s talk about each of these in greater detail: 

#1 Improve productivity 

Cloud computing centralises access to your IT. Files are available on any connected device, in real time, no matter where you are in New Zealand. Avoid version control concerns as files pass among your team members, or between you and the client. Everyone can work on the most recent file that is instantly updated in the cloud. The files are accessible on other devices if needed too. 

#2 Empower employees 

The cloud enables on-demand access to computing resources. This includes software, networks, servers, and storage applications. Employees can work from wherever they are, on their own timetable, from their own devices. With the widespread adoption of remote work, cloud services have become even more appealing. 

#3 Optimize operations 

Previously, you might have had an expensive server in a closet. Costly replacement was the only option when it reached its end of life or could no longer meet your needs. You had to research, budget for, maintain, and secure the next tech. Cloud computing provides access to the most up-to-date tools, plus, the vendor does the upgrading, maintaining, and securing. This lets you focus your full attention on your business. 

Additionally, the cloud can streamline accounting practices. You might also gain speed, as the computing runs on faster servers with greater bandwidth. 

#4 Reduce operating costs 

Many cloud computing vendors offer their services as a pay-as-you-go model. This means you pay only for your level of usage. Plus, you no longer have to pay to host and maintain the tech you are replacing with cloud services

You get enterprise-level technology affordably, as the cloud provider leverages economies of scale. 

#5 Backup better 

You may already be backing up business data on-site using external drives or tape. You might also be contracting with a third-party backup provider. A cloud vendor often has redundant backup systems to ensure your data in the event of fire, flood, or other disaster can launch a new backup quickly. 

Meanwhile, if something disrupts your business directly, you can access cloud computing data. So, if the office floods, you can still get work done off-site. 

#6 Scale effectively 

Scalability is a great advantage of cloud accounting software. You pay only for what you use, and can quickly add more. You can do so without having to invest in new hardware, or pay steep upfront costs. 

#7 Add security 

A small accounting shop may have had a member of staff who was also trying to keep an eye on IT security. Your cloud provider will have teams of such people. These industry experts focus on proactive cybersecurity. 

Cloud Computing Challenges 

Migrating to the cloud is not without challenges. That’s why it is always good to have IT experts on your team. There is the private cloud option, of course, but most small businesses will be working on the public cloud. 

This requires a partnership with a Web cloud solution provider. While this can simplify your work, it does reduce your direct control of the service provided. 

Know that cloud computing can further extend your business interconnections. You could be including employees, customers, vendors (and their hired subcontractors) in access, so data breaches and account hijacking are a concern, too. 

Work with an IT service provider to ensure the cloud solution is secure. Our team can review cloud architecture and strategy. Their experts will review configurations for adequate controls and check for interface vulnerabilities. Plus, they can help limit cloud usage visibility. MSPs can also set up effective identity access to harden your site against cyberattack. 

Migrate safely to the cloud, and ensure you meet all compliance requirements. Learn more about GTB's cloud services.

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